Congratulations! You secured your perfect job and you are over the moon. But now what?
I regularly get asked for advice about this topic - How to Write a Resignation Letter. It is one of those things that you want to do right, but as it isn’t something you do often, it can be a little confusing. How do you do it, what do you need to include and how should you put it all together? I have all the answers for you, my dear! I have even included a download link for a free resignation letter template - today must be your lucky day!
Usually, the person you should resign to is your direct supervisor, though this may be different in your organisation. If you are not sure, perhaps you could approach your HR department and ask for advice. Otherwise, I would suggest providing your resignation to your manager and asking them if there is anyone else that you need to notify.
A resignation letter is just like any other formal letter and should be set out as such. For this reason, it should include your contact details and should correctly address the person you are resigning to. One way of structuring a resignation letter is like this:
If you are planning to resign, you must find your original employment contract or agreement and double check how much notice is required. I cannot stress this point enough - guessing could land you in some hot water!
Most of the time, employers are flexible and they are willing to negotiate notice periods so that you can come to a mutually beneficial outcome. Unfortunately though this is not always the case and things can become a lot harder to deal with if your employer will be short staffed or otherwise at a loss if you leave before your notice period has finished. You want to make sure that you are doing the right thing for yourself and your employer as well as making sure you stay on the right side of the law – an employment contract is a legally binding contract and if you signed it, you should be prepared to meet your commitments.
What you should be aware of:
If you are in Australia, head to FairWork Australia for more information about your obligations.
Your Mama always told you not to burn bridges. Write your resignation letter the right way.
Many have asked - "What is the point of writing a lovely resignation letter? You're leaving!" I get it, you are excited about your new job and you just want to get out of where you are so that you can get started. But you don't want to burn bridges. No matter what the circumstances are, you should do your very best to leave on good terms and part of that is writing a gracious resignation letter. After all:
So when you are writing your resignation letter:
The same way you would break up with your boyfriend or girlfriend - in person! Resignations are ideally done in person, with a printed and signed copy of your resignation letter, but I acknowledge that sometimes that is just not possible because of differing locations or other circumstances that prevent you arranging a face to face meeting.
The second best case scenario would be to resign by telephone, but you should always, ALWAYS follow up the conversation with a written resignation. Remember, your resignation letter will go onto your HR file and you want to make sure that everything is finalised correctly. Putting your resignation in writing also means that there is less chance for confusion - you have provided all of the relevant details, including your finishing date and this can't be second guessed down the track.
As I have already mentioned, you want to make sure that you leave your employer on good terms. So, it sort of goes without saying that you should NEVER resign by text message or email. That is just unprofessional and I just know that is not your style.
You wouldn't break up with your boyfriend via text - show your employer the same respect!
Pop Your Career of course! I know, I know... blatant self-promotion is cheesy - but I wanted to give you the Who, What. When, Why, How and Where and I couldn't think of another Where question! Check out these other posts for more information about finding and securing your dream job!
There you have it – my top tips for writing a resignation letter. Don’t forget to download your FREE Resignation Letter Template and please, share this post with your friends!
When was the last time you had to write a resignation letter? Got any interesting resignation stories? Tell all in the comments!
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